Staff Handbooks and Contractual Rights
It is not uncommon for employees’ contracts of employment to expressly incorporate the staff handbook, although much of its contents will refer to policy matters rather than having contractual status. Following a recent decision of the Court of Appeal (Keeley v Fosroc International Ltd.), employers are advised to check the staff handbook to ensure that the provisions it contains do not create a legally binding contractual obligation where this is not intended.
Mr Keeley’s employment contract with Fosroc International consisted of a written statement of employment terms incorporating by reference a staff handbook. The first part of the handbook was entitled ‘Employee Benefits and Rights’ and contained a section headed ‘Redundancy’. This section had a provision stating that employees with two or more years’ continuous service were entitled to receive an enhanced redundancy payment from the company, although no method of calculating the payment was given.
Mr Keeley was made redundant but did not receive an enhanced redundancy payment. He therefore brought a claim for breach of contract.
The case went to the Court of Appeal, which found that the terms included in the handbook could not be ruled out as having contractual effect solely because this was presented as a collection of policies. It was necessary to consider the nature and language of its terms.
When interpreting a provision incorporated into an employment contract it is necessary to consider its importance in the overall bargain struck between the employer and employee. A provision couched in discretionary or explanatory terms could still be construed as contractual.
Many terms in the handbook were apt to have contractual effect. The following facts indicated that the redundancy provision was intended to have contractual effect:
- it contained the word ‘entitled’;
- it was included in the ‘Employee Benefits and Rights’ section; and
- other terms in the ‘Redundancy’ section, such as paid time off to seek alternative work, were clearly intended to have contractual effect.
It did not matter that the handbook did not contain an explanation as to how the enhanced redundancy payment should be calculated as the company had a formula for this.
The provision was therefore intended to have contractual effect and Mr Keeley was entitled to the enhanced redundancy payment.
The Court of Appeal went on to state that provisions for redundancy, notwithstanding statutory entitlement, are now a widely accepted feature of an employee's remuneration package and are therefore particularly apt for incorporation in an employee’s contract.
It is vital to seek legal advice when drafting a staff handbook so that it is clear which provisions may be relied upon by employees as being contractual. If your staff handbook refers to enhanced redundancy payments that are intended to be discretionary, take advice to ensure that this is clearly stated.